Executive Assistant

  • Waltham, MA
  • Full Time
  • Executive
  • Mid Level

JazzHR is seeking an experienced Executive Assistant to support our Chief Executive Officer and executive leadership team.  Excellent organization, multitasking, and time management skills will ensure you contribute to the efficiency and effectiveness of our executive team. Reporting to the CEO, you will complete special projects and routine office management tasks to enable the organization to focus on required performance results.  

What you’ll be doing: 

  • Complete a wide variety of administrative tasks for JazzHR’s executive team
  • Manage executive calendars
  • Arrange complex and detailed travel plans, while monitoring for delays or interruptions
  • Schedule and coordinating meetings across multiple internal/external stakeholders 
  • Track and report business expenses on a monthly basis
  • Order and stock office supplies, snacks, and kitchen/break area related items for two offices
  • Coordinate company meals and events in coordination with various departments 
  • Answer and fielding inbound phone calls and email inquiries 

What you’ll bring:

  • Excellent time management and organization skills
  • Strong written and verbal communication skills
  • At least three years of supporting Senior Level Executives
  • Proficiency in Microsoft Office Suite, and various other common technologies
  • A mandatory high degree of discretion with confidential information


About JazzHR:

Since 2009, JazzHR has raised the bar in the recruiting software industry, with many of our innovations becoming industry-standard. We’re the first company to put powerful, yet easy-to-use recruiting software in the hands of startups, growing companies, and small businesses from all industries.

We’re called JazzHR because we feel it’s a powerful metaphor for the way our software breaks the rules of our industry. Jazz music doesn’t fit into a box. Jazz fans don’t fit in a box. Our company certainly doesn’t fit in a box, either! We're in constant pursuit of improvement. We're always developing new tools, features, and integrations to help over 7,000 businesses that trust us to help them recruit and grow their businesses.

JazzHR has offices in Pittsburgh, PA and Waltham, MA. Most recently, our team was named "Company of the Year" by the Golden Bridge Awards, a Leader in G2's Fall 2019 Reports and part of the Pittsburgh Business Times' 2019 "Fast 50" List. JazzHR was also included on the Inc 5000 list of Fastest Growing Companies for the third year, chosen for TrustRadius's 2019 Top Rated Award and named a 2019 "Rising Star" by the ADP Marketplace. We're proud of our accomplishments - click here to see more!

Our team is at the center of everything we do. If you want to contribute to a growing organization, be challenged, and see the results of your efforts, apply to one of our open positions today!

JazzHR is an equal opportunity employer. All employment decisions are solely based on business needs, job requirements and individual qualifications without regard to race, gender, religion, ethnicity, age or any other status protected by the laws and regulations where we operate.

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